Privacy Policy

Effective Date: March 16, 2026

Terra Vida Academy (“TVA,” “we,” “us,” or “our”) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you visit terravidaacademy.com or interact with our services.

1. Information We Collect

Information you provide directly:

• Name, email address, and phone number (e.g., newsletter sign-up or contact forms).
• Billing and payment information (processed securely via third-party payment processors).
• Course enrollment details, including emergency contact information.
• Volunteer application and Business Incubator program information.
• Messages or feedback submitted through our contact forms.

Information collected automatically:

• IP address, browser type, operating system, and referring URLs.
• Pages visited, time on pages, and click behavior (via cookies and analytics tools).
• Device identifiers and general geographic location data.

2. How We Use Your Information

We use the information we collect to:

• Process course registrations, enrollments, and payments.
• Send newsletters and updates about upcoming workshops and events (with your consent).
• Respond to your inquiries and support requests.
• Manage volunteer and Business Incubator program applications.
• Improve our website, services, and educational offerings.
• Fulfill legal and regulatory obligations as a 501(c)(3) nonprofit.
• Analyze website traffic and usage to improve user experience.

3. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience. We use:

• Essential Cookies: Required for basic website functionality and security.
• Analytics Cookies: Used to understand how visitors interact with our site (e.g., Google Analytics).
• Preference Cookies: Used to remember your settings and preferences.

You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.

4. Sharing Your Information

Terra Vida Academy does not sell, rent, or trade your personal information. We may share information in limited circumstances:

• Service Providers: Trusted third-party vendors who assist with hosting, payments, email, and analytics — contractually obligated to protect your data.
• Legal Compliance: When required by law or valid legal requests from governmental authorities.
• Protection of Rights: To protect the rights, property, or safety of TVA, our participants, or the public.
• Nonprofit Reporting: We may report aggregate program data to grant funders, but never individual personal data without consent.

5. Newsletter and Email Communications

If you subscribe to our newsletter, you consent to receiving periodic updates from TVA. You may unsubscribe at any time by clicking the “Unsubscribe” link in any email or by contacting us at info@terravidaacademy.com.

6. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy or as required by law. Course enrollment records may be retained for up to seven years for nonprofit compliance and grant reporting. Newsletter subscriber data is retained until you unsubscribe.

7. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, or destruction. We use SSL encryption for data transmission and work only with PCI DSS-compliant payment processors. However, no method of internet transmission is 100% secure.

8. Your Rights and Choices

You may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request that we correct inaccurate or incomplete information.
• Deletion: Request that we delete your personal information, subject to legal obligations.
• Opt-Out: Unsubscribe from marketing emails at any time.

To exercise any of these rights, contact us at info@terravidaacademy.com. We will respond within 30 days.

9. Children’s Privacy

Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us immediately and we will remove it. Minors between 13 and 18 may participate in TVA programs with parental or guardian consent.

10. Third-Party Links

Our website may contain links to third-party sites such as Facebook, YouTube, and Instagram. This Privacy Policy does not apply to those sites. We encourage you to review the privacy policies of any external websites you visit.

11. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information. Terra Vida Academy does not sell personal information. To exercise your CCPA rights, contact us at info@terravidaacademy.com.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised effective date. Your continued use of the website after changes are posted constitutes acceptance of the updated policy.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us:
Email: info@terravidaacademy.com
Phone: 971.813.4828
Address: Vernonia, Oregon 97064